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St Albans Cricket Club Constitution


Note: For the sake of clarity the term ‘his’ means his or her

1. THE NAME of the Club shall be THE ST. ALBANS CRICKET CLUB INC.

2. THE OBJECT for which the Club is established are:

a

To foster and preserve the playing of cricket within the Club.

b

To raise and preserve the standard of cricket within the Club and generally.

c

To take all necessary steps to support the authorities controlling provincial and New Zealand cricket.

d

To use the funds of the Club as the Club may consider necessary or proper in the payment of costs and expenses in furthering or carrying out the objects of the Club or any of them including the employment of Counsel, Solicitors, Agents, Officers and Servants as shall appear necessary or expedient.

e

To purchase, take on lease or exchange or hire or otherwise acquire any real or personal property and any rights or privileges which the Club shall think necessary or expedient for the purpose of furthering the objects of the Club or its members and to sell and exchange, let, bail or lease with or without option to purchase or in any other manner dispose of any such property, rights or privileges as aforesaid.

f

To do all such things as are incidental or conducive to the attainment of the above objects.

3. THE REGISTERED OFFICE of the Club shall be situated at Hagley Oval, Christchurch.

4. THE CLUB COLOURS shall be Dark Blue, Light Blue and Gold.

5. THE CLUB EMBLEM shall be a Lion in some form.

6. MEMBERSHIP

Any player seeking to become a Playing Member of the Club for a particular season must do so in writing to the Committee at the beginning of that season and every subsequent season. The Committee shall have the right to decline or impose conditions on any application for Playing Membership. Life Members of the Club shall be elected by the Club at the Annual General Meeting or any other General Meeting upon the unanimous recommendation of the Executive Committee. Life Members shall be entitled to the same privileges as Playing Members of the Club.

7. TERMINATION OF MEMBERSHIP

a

Any Member may at any time resign from the Club on giving to the Secretary notice in writing of his intention to do so but such Member so resigning shall remain liable for the payment of any subscription or other sum due by him for that or any previous financial year and will not be entitled to any refund for any subscription paid or other monies paid by him in advance.

PROVIDED THAT the Executive Committee may at its discretion refund to any Member so resigning any portion of his subscription as it shall think fit.

b

Any Member who is nine months or more in arrears with his annual subscription or any monies due by him to the Club shall be liable to have his Membership terminated by the Executive Committee but any such Member shall not be released from his liability for any such arrears of subscriptions or other monies due as at that date of such termination

8. ANNUAL SUBSCRIPTIONS

Subscriptions shall be fixed for the following sections of the Club for the ensuing season by a Resolution of Members present at the Annual General Meeting or at a Special General Meeting of the Club

a

SECTIONS OF THE CLUB

1 Adult Men.
2 Adult Women.
3 Full-time University, Polytechnic, Training College Male Students and Under-18 Men.
4 Full-time University, Polytechnic, Training College Female Students and Under-18 Women.
5 Secondary School Pupils.
6 Primary/Intermediate School Pupils.
7 Social.

b

Any Member who is not able to play throughout the season either because of absence from Christchurch or for other reasons shall be entitled to apply to the Executive Committee for a reduction (if any) in his subscription and the amount of such reduction (if any) shall be at the discretion of the Executive Committee

c

The subscriptions of all Playing Members shall be due and payable three days prior to the opening day of competition play as set down by The Canterbury Cricket Association Incorporated

d

The Executive Committee may at its discretion remove from the list of Members the name of any Member whose subscription or any part thereof for the current season shall be unpaid by the 30th day of November and such Member shall thereupon cease to be entitled to the privileges of Membership without, however, being released from his liability for the arrears of subscription due.

e

The subscription of Playing Members elected during the season shall be due and payable immediately upon their election. The amount of such subscription shall be at the discretion of the Executive Committee

9. OFFICERS OF THE CLUB

a

The Officers of the Club shall be Patron/ President/Chairman/Secretary/Treasurer/Auditor/Bar Manager/Club Captain (Men’s Section)/Club Captain (Women’s Section) who shall all be ex officio members of the Executive Committee except for the Auditor and Patron.

b

The Executive Committee of the Club shall consist of a maximum of twelve members with a minimum of one member from each of the men’s and women’s sections as well as ex officio members as per Rule 9(a).

c

All Officers shall be elected at the Annual General Meeting provided that the Executive Committee shall have power to fill any vacancy that may arise in any office.

d

A vacancy may be deemed to have arisen on the Executive Committee if any Member shall be absent from two consecutive meetings either General Meetings or Committee Meetings without leave of absence from the Executive Committee.

e

The Executive Committee of the Club shall appoint such sub-Committees and Delegates as required.

f

The Executive Committee of the Club shall have the power to co-opt any member to the Executive Committee that it sees fit at any time. It will co-opt sufficient members at its first meeting to ensure compliance with Rule 9(b).

10. MEETINGS

a

The Executive Committee shall meet at times as itself shall decide

PROVIDED THAT three Members of the Executive Committee shall have the power to call at any time a Meeting for the Executive Committee of which due notice has been given to all Members of the Executive Committee.

b

At all Meetings of the Executive Committee the Chairman or such other members of the Executive Committee as the Executive Committee shall elect shall take the Chair. In the case of equality of votes the Chairman shall have a casting as well as a deliberative vote.

c

Seven Members of the Executive Committee personally present shall constitute a quorum at Committee Meetings.

11. COMMON SEAL

a

The Executive Committee shall be responsible for the safe custody and control of the Common Seal of the Club

b

Whenever the Common Seal of the Club is required to be affixed to any deed, document, writing or other instrument such Seal shall be affixed pursuant to a resolution of the Executive Committee by the President or the Secretary and any one other Member of the Executive Committee authorised to affix the Seal and the persons so affixing the Seal shall at the same time sign the document to which the Seal is so affixed.

12. ANNUAL GENERAL MEETING

a

The Annual General Meeting of the Clubshall be held annually between the end of the Club’s Financial Year and prior to the Annual General Meeting of The Canterbury Cricket Association Incorporated and there shall then be presented the Annual Report and Statement of Accounts for the previous season. Officers of the Club shall be elected for the ensuing season, and general business shall be dealt with. Not less than fourteen days’ notice by circular letter and by advertisement in a Christchurch daily newspaper of such Annual General Meeting and the business to be transacted thereat shall be given by the Secretary.

PROVIDED THAT with the consent of two-thirds of Members present at an Annual General Meeting any business may be dealt with for which notice has not been given.

b

At Annual General Meetings and all Special General Meetings the President or such other Officer of the Club as shall be elected by the Members shall take the Chair and every Member present shall be entitled on every motion to one vote exercised in person and in the case of an equality of votes the Chairman shall have a casting as well as a deliberative vote

PROVIDED THAT no Member of the Club whose subscription for the previous season is unpaid or whose subscription for the current season is unpaid as at the 30th day of November or is still unpaid at any later date on which such Meeting may be held shall be entitled to vote either personally at any General Meeting of the Club. The mode of voting at General Meetings shall be decided by the Members present thereat and entitled to vote.

c

Quorum at General Meetings shall be twenty (20) financial Members of the Club.

13. SPECIAL GENERAL MEETING

A Special General Meeting of the Club shall be called by the Secretary upon receiving a written requisition from any four (4) Members of the Executive Committee or from any six (6) Members of the Club, such Meeting to be called within fourteen (14) days of receipt of such written requisition and to be convened by notice as provided in Rule 12 hereof specifying the business to be transacted.

PROVIDED THAT with the consent of two-thirds of Members present at a Special General Meeting any business may be dealt with for which notice has not been given. Any such Meeting will be carried out in accordance with Rule 12.

14. PROXIES

Proxies at General Meetings will not be acceptable.

15. ALTERATIONS TO THE RULES

a

No Constitutional Rule may be altered, added to or rescinded except by resolution of a two-thirds majority of votes cast at the Annual General Meeting or a Special General Meeting called for such purpose.

b

Any Special General Meeting must be convened as per Rule 13.

16. CONTROL AND INVESTMENT OF FUNDS

a

All monies received by or on behalf of the Club shall forthwith be paid to the credit of the Club in an account at any Bank or Savings Bank as from time to time shall be decided by the Executive Committee, and all cheques or withdrawal slips on the account shall be signed by the Secretary or the Treasurer and one other Member of the Executive Committee, subject to the condition that the Executive Committee cannot commit the Club to expenditure in excess of $20,000 (Twenty thousand dollars) for any single project without the prior approval of a General Meeting of the Club.

b

The Club may from time to time invest and reinvest in any such approved Trustee Savings Bank or Trustee Security and upon such terms as the Executive Committee shall think fit the whole or any part of its funds which shall not be required for the immediate use of the Club.

17. BORROWING POWERS

The Club shall in addition to the other powers vested in it have power to borrow or raise money from time to time by the issue of debentures, bonds, mortgages or other security rounded or based on all or other of the property or rights of the Club or without any such security and upon such terms as to the property or otherwise as the Executive Committee shall think fit and all borrowing powers conferred by this Rule may be exercised by the Executive Committee.

18. MINUTE BOOK

The Secretary shall keep a Minute Book of all proceedings of the Club which shall be produced at every General Meeting and every Executive Committee Meeting.

19. BYLAWS

The Executive Committee shall have power to make, amend, rescind and enforce bylaws for the good management of the Club and such bylaws shall be notified to Members by notice affixed to the pavilion at Hagley Oval or shall notify Members of such bylaws in such other manner as the Executive Committee shall see fit.

20. DISCIPLINE AND COMPLAINTS

a

Any Member or persons having any complaint to make concerning the Club or any of its Members must state his complaint in writing addressed to the Secretary stating fully the grounds of such complaint. The Secretary shall then call a meeting of the Executive Committee and shall notify the Member or person making the complaint and shall also notify the Member or Members against whom such complaint is made to attend such Meeting and thereupon such complaint will be considered by the Executive Committee according to the evidence submitted to them by the Member or person making the complaint and the Member or Members against whom such complaint is made. The Executive Committee shall have power to discipline any Member or Members and shall have power to terminate the Membership of any Member or Members for conduct prejudicial to the good name and interests of the Club. Upon receipt of any such complaint against any Member or Members, the Executive Committee shall have power to suspend each Member or Members pending the consideration by the Executive Committee of such complaint

PROVIDED ALWAYS that no such suspension under this Rule shall remain in force for a period exceeding twenty-one (21) days.

b

Appeals.

Any player or team, aggrieved by any disciplinary action taken or penalty imposed by the Executive Committee in terms of these Rules shall have a right of appeal provided that notice of such appeal shall be given in writing to the Secretary within fourteen (14) days after the notification of the Executive Committee’s decision.

21. AUDIT

The Statement of Income and Expenditure and Balance Sheet for each Financial Year which shall end on the 31st day of May, shall be audited by one or more Auditors elected at the preceding Annual General Meeting of the Club. The Executive Committee shall have power to fill any vacancy occurring in the office of Auditor. The Executive Committee shall also have the power to determine the appropriate standard of audit or review of the Financial Statements for each financial year, based on the recommendations of a Chartered Accountant and in accordance with the current standards of financial reporting requirements for Incorporated Societies.

22. WINDING UP

In the event of the Club being wound up, the surplus assets after payment of the Club’s liabilities and the expenses of winding up shall be devoted to such objects or purposes associated with the game of cricket as the Executive Committee for the time being shall in its unfettered discretion decide.


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